Information required for ADR conference

The ADR Registrar does not need voluminous briefs. All briefs should be kept to the barest minimum, sufficient only to identify the issues in dispute. The brief for the ADR Registrar should not be the same as that provided to Counsel.

This will help minimise costs payable by the parties.

Give a brief containing only relevant documents to the ADR Registrar at least two working days before the conference. As the ADR Register may be conducting numerous conferences, they may not have time to read late briefs.

Provide the brief electronically—on a USB, by email or downloadable from an external location.

You may include:

  • an executive summary of the nature of the proceedings, proposed development and issues in dispute
  • a notice of appeal
  • a copy of the ADR order
  • a location plan
  • a plan of the proposal and elevations (if relevant), especially if the application involves a multi-storey building
  • a council officer’s report to the council (where there are no expert reports)
  • a decision notice and conditions (if any)
  • submissions of parties to the appeal
  • relevant reports supporting the application (where there are no expert reports)
  • expert reports (if any)
  • photos (where helpful to understand the issues)
  • extracts from the planning scheme relevant to the proposal/issues.

Do not include:

  • a full copy of the planning scheme
  • the original IDAS application forms
  • correspondence between the council and applicant during the council assessment process, such as information requests
  • the statutory attachments to the decision notice
  • advertising and associated documents (as the appeal is usually well past the point where these are relevant)
  • copies of notices setting out issues in dispute, and requests for and provision of particulars
  • a list of documents and/or discovered documents
  • floor plans for each storey of a multi-storey building
  • submissions of non-parties
  • reports supporting the application, where expert reports are available
  • other orders
  • correspondence between the parties, unless containing proposals for resolution
  • legal aspects of what’s preceded the conference, such as preliminary points of law, proof of compliance with the Sustainable Planning Act 2009 regarding notification and service, etc.

If you’re sending a hard copy of the brief, have a courier deliver it to the ADR Registrar, Level 10, QEII Courts of Law Complex, 415 George Street, Brisbane.

Instruct staff and couriers not to put briefs through the postal system, as government security scanning requirements can delay delivery.